THESE RULES GO INTO EFFECT ON January 1, 2016 Tennessee Traveling Plaque

1. Any Chapter wishing to challenge possession of this plaque shall have at least five (5) representatives attend the next gathering or Fun Day of the possessing Chapter. In case more than one Chapter challenges possession, the Chapter that has traveled the most distance will be given possession of the plaque. Members that ride their motorcycles will be awarded double mileage. Determination of distances will be made by multiplying the total number challenging for the plaque times (x) the miles traveled. Distance is determined by the most direct route from the visiting Chapters monthly gathering place to the monthly gathering place of the Chapter that is in possession of the plaque. The Mileage Chart published on the Tennessee District Web Site is the authority for determining the official mileage. The Mileage Chart is an easy to use matrix that shows the mileage from gathering place to gathering place for each TN Chapter.
2. All members representing the challenging Chapter must be GWRRA full or associate members that normally participate with that Chapter and have their membership paid up-to-date and need to present their GWRRA membership card when requested to do so by the hosting Chapter Director or their designee.
3. The plaque will be awarded at the beginning of the gathering/event.
4. Once a Chapter has successfully challenged and taken possession of the plaque, that Chapter's Director will immediately notify the District Director so this information can be incorporated into the next District newsletter and be posted on the District Website.
5. When the announcement of a successful challenge has been made, the plaque will then be available for challenge at the next gathering of the possessing Chapter, but not less than 1 week from the date of capture. This process will then begin again.
6. If a chapter captures the plaque and there is less than a week before their next gathering then they will retain the plaque until the next month. Example: Chapter A2 captures the plaque on Saturday from Chapter Y and their gathering is on Monday then they will keep the plaque until the next month. This will give the chapter time to get it engraved.
7. The chapter that the plaque was captured from is not eligible to regain the plaque unless there are no other eligible chapters present. (Example: If Chapter O had the plaque and Chapter V captured the plaque from Chapter O, then Chapter O is not eligible to capture the plaque from Chapter V at Chapter V’s next event unless there are no other eligible visiting chapters; then Chapter O can re-claim the plaque if they meet all other eligibility requirements, such as having 5 representatives present.)
8. When the plaque is full, a new plaque will be issued to take its place. The full plaque will be awarded at the next District event to the Chapter that captured the plaque the most times. In the event that two or more Chapters are tied for capturing the plaque the most times, there will be a drawing between those Chapters to determine the final awarding of the plaque.
9. It is the responsibility of the hosting Chapter Director to ensure that all the rules of the Plaque program are adhered to and as such they are the determining authority in the awarding of the plaque. 10. Any questions regarding the Traveling Plaque Program should be directed to the Tennessee District Director.

THESE RULES GO INTO EFFECT ON January 1, 2016 Sectional Traveling Plaques
Each sectional Traveling plaque will be awarded by the possessing Chapter in the following manner.

1. Each member representing a Chapter that attends your gathering from your area (East, Middle-West) will be given a ticket. (Door prize tickets work fine for this) Members of the Chapter that the plaque was captured from may not be eligible; see Rule # 6 for details.
2. All members representing a Chapter must be GWRRA full or associate members that normally participate with that Chapter and have their membership paid up-to-date and need to present their GWRRA membership card when requested to do so by the hosting Chapter Director or their designee.
3. It does not matter how many members a Chapter has at your gathering. Every GWRRA member that visits that represents a Chapter they normally participate with from within your area has a chance to capture the plaque for your area.
4. It is the responsibility of the Chapter Director of the Chapter who acquires the plaque to notify the Assistant District Director for your Chapter so that the information can be published and everyone notified of the location of the plaque.
5. It is the responsibility of the Chapter Director of the Chapter who acquires the plaque to notify the Assistant District Director for your Chapter so that the information can be published and everyone notified of the location of the plaque.
6. The chapter that the plaque was captured from is not eligible to regain the plaque unless there are no other eligible chapters present. (Example: If Chapter O had the plaque and Chapter V captured the plaque from Chapter O, then Chapter O is not eligible to capture the plaque from Chapter V at Chapter V’s next event unless there are no other eligible visiting chapters; then Chapter O can re-claim the plaque if they meet all other eligibility requirements.)
7. If a chapter captures the plaque and there is less than a week before their next gathering then they will retain the plaque until the next month. Example: Chapter A2 captures the plaque on Saturday from Chapter Y and their gathering is on Monday then they will keep the plaque until the next month. This will give the chapter time to get it engraved.
8. When the plaque is full, a new plaque will be issued to take its place. The full plaque will be awarded to a Chapter at the next District event. Each Chapter will receive one ticket for every instance that they captured the plaque and the awarding of the Plaque will be determined by a drawing.
9. It is the responsibility of the hosting Chapter Director to ensure that all the rules of the Plaque program are adhered to and as such they are the determining authority in the awarding of the plaque.
10. Any questions regarding the Traveling Plaque Program should be directed to the Tennessee District Director.